Job Description

We are seeking a highly organized and detail oriented Transaction Coordinator/Team Manager to support a team of agents at a large commercial real estate brokerage firm. This is an amazing opportunity to work for a large, very well established organization. This is a very front facing role so we are looking for someone who enjoys working closely with others. Must have 4-6 years of experience providing high level support at a professional services organization. Prior experience within the real estate industry is preferred.

Responsibilities:

• Maintain multiple databases and ensure agents complete CE for license renewal in a timely manner
• Create & maintain client databases
• Send closing gifts, and organize holiday gifts database
• Order, organize, and compile company swag for conferences, giveaways/banners, etc.
• Manage multiple calendars; coordinate meetings, organize team building activities as well as volunteer opportunities
• Create expense reports, pay monthly office rent and electric bills
• Maintain relationships with property management and outside vendors to ensure office needs are met
• Light office management responsibilities and IT troubleshooting
• Ensuring safety and cleanliness within the office
• Track closings and commission numbers
• MD Broker of Record license info, CE, insurance, bank accounts, audits/deals, rethink management
• Light bookkeeping with QuickBooks
• Gather and maintain files for annual taxes, collect and pay invoices
• Miscellaneous Administrative Work (Calls, Mail, E-mails)
• Assist with personal issues as they arise

Location: Fully in office M-F, office is in Austin, TX

Compensation: Up to $70K DOE, bonus, and benefits stipend

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