Job Description

JRN: 2345

A Los Angeles based musician is seeking a highly organized, proactive, and discreet Personal Assistant to support both personal and professional day-to-day operations. This role requires exceptional judgment, the ability to anticipate needs, and comfort navigating a dynamic, creative environment. The ideal candidate thrives in fast-paced settings, communicates seamlessly with multiple stakeholders, and can manage shifting priorities with ease.

The ideal candidate will have recent music experience supporting an artist and will have touring experience. This is an in person role that has travel requirements including touring and appearances.

Key Responsibilities

Schedule & Calendar Management

• Manage a complex and ever-changing calendar
• Coordinate rehearsals, recording sessions, writing sessions, fittings, creative meetings, and personal appointments
• Ensure the principal is always briefed on daily agendas, locations, timing, and prep needs

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, ground transport, and touring logistics
• Build detailed itineraries and ensure smooth transitions between locations
• Handle last-minute changes with professionalism and speed

Personal Support & Errands

• Run personal errands including shopping, gifting, returns, wardrobe pulls, and household needs
• Manage personal tasks such as reservations, appointments, deliveries, and vendor coordination
• Maintain a stocked home environment and support household organization

Studio, On-Set & Event Support

• Assist during studio sessions, shoots, rehearsals, and performances as needed
• Coordinate with management, creative teams, stylists, glam, publicists, and production teams
• Ensure the principal always has necessary materials, wardrobe pieces, equipment, or personal items on hand

Administrative Support

• Manage email, track expenses, process reimbursements, and assist with light paperwork
• Create systems for task tracking, project follow-up, and communication flow
• Handle confidential documents and sensitive information with complete discretion

Communications & Liaison

• Serve as a trusted point of contact for managers, agents, collaborators, and vendors
• Relay messages, flag priorities, and maintain professional communication on behalf of the principal

Qualifications

• 35+ years of experience as a Personal Assistant in entertainment, music, or talent-facing environments
• Strong understanding of the LA creative landscape (studios, production, vendors, etc.)
• Excellent time management, multitasking, and problem-solving abilities
• Calm under pressure; thrives in high-energy, fluid environments
• Tech savvy (Google Suite, Apple products, travel apps, project tracking tools)
• Able to travel frequently and work evenings/weekends as needed
• Must have a reliable vehicle and valid drivers license
• Proven track record of maintaining strict confidentiality

Traits for Success

• Highly proactive and sees needs before they arise
• Exceptional discretion and professionalism
• Warm, grounded, and able to read the room
• Flexible, unflappable, and solutions-oriented
• Detail-obsessed without losing sight of the bigger picture

Salary: $90,000 + health care stipend

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