Boutique virtual assistance agency, Virtually Imperative, looking for Virtual Executive Assistant to join our growing team to assist clients nationwide. We are a small team providing top notch executive assistance, project management and operational support services remotely to our clients. If you have a passion for assisting and experience as an EA/Ops/HR/PM we want to talk to you!
The ideal candidate will have the ability to perform various executive administrative tasks, including managing emails, scheduling meetings, making travel arrangements, expense reports and reconciliations, managing projects and above all else being proactive with clients in order to allow our clients to focus on other things! For this role, a strong Internet connection is required, along with experience using communication tools like Zoom and Google Meet. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision within given deadlines.
Ideal candidates will have 3+ years of EA experience. Project management experience. Operations experience.
Responsibilities can include (dependent upon client):
Respond to emails and phone calls/manage multiple inboxes
Manage calendars
Book travel and accommodations
Manage a contact list
Manage projects
Prepare customer spreadsheets and keep online records
Research
Create presentations, as assigned
Proactively address clients concerns
Provide customer service as first point of contact
Take board minutes
Prepare company wide meeting agendas
Review recorded meeting notes and manage action items that are required from the CEO
Leads cross functional projects across the company
Manage 3rd party databases and CRM's
Create newsletters
Reconcile receipts with a general understanding of how to read financial documents and reports
Skills:
Proven experience as an assistant or project manager working in a remote environment
Familiarity with current technologies, like desktop sharing, cloud services and VoIP Google Suite
Knowledge of online calendars and scheduling (e.g. Google Calendar, Calendly, etc)
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Top-notch organizational skills
Passion for learning new/skills/platforms
Ability to excel in an autonomous environment
Previous experiencing assisting C-Suite executive or Executive Director (non-profit)
This role is part time to start, 10-20 hours/week with the ability to grow with additional clients or projects if desired. We currently are looking to assign 2-3 clients to new team members. 100% REMOTE opportunity. Our agency is very collaborative and looking for team members dedicated to keeping positive company culture at all times.
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